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The church is more than a building; the church is people. Therefore, tracking attendance and managing check-in for your children’s and student ministries are both vital parts of church management.
The church is more than a building; the church is people. Therefore, tracking attendance and managing check-in for your children’s and student ministries are both vital parts of church management.
These practices let your leadership and staff understand how many people are entering your building and attending worship on a given week. They can also serve as valuable safety measures for the youth attending services. Measuring attendance reveals your church’s growth over time and allows you to properly plan for your budget and staffing needs.
There are a number of ways to track your church’s attendance, but one of the most popular methods is to use a digital check-in system. A church check-in system allows you to track who is attending your services and collect other details, link contact information or volunteer preferences.
Before we take a look at some specific systems to consider, it’s worth asking why you need an attendance check-in system in the first place. There are a number of reasons, but these are some of the most important reasons you should consider.
Breeze is a cloud-based church management system with a built-in check-in feature. Breeze's ChMS is known for being easy to use and the check-in feature integrates with other elements of the management system. This means your attendance numbers are connected to your entire church database—including giving and service planning.
Breeze is accessible from a number of different devices and includes a mobile app (for the Apple store only) where you can track attendance from your mobile phone. This check-in feature also includes event check-in so you can measure attendance for specific church events.
Other features of the Breeze check-in system include:
Another ChMS similar to Breeze is Tithe.ly, which offers a few additional features like generating robust reports from attendance figures. Tithe.ly integrates with QR codes so that checking people in for events is as easy as scanning their mobile phones.
Connecting this check-in feature to Tithe.ly’s robust events platform also allows you to create custom forms, manage different ticket levels, create discount codes, and more. Because this integrates directly with Tithely’s ChMS, there’s a mobile app you can use for all check-ins.
Other features of the Tithely check-in system include:
Planning Center is known for its strong worship planning software. But you might not also realize that this is now part of an online suite of tools that includes calendaring, people management, event planning, and attendance check-in.
The fast and smooth check-in process can be handled either from a manned station with a volunteer, a roster station outside classrooms, or a self-check-in station using QR code scanners. The main component of Planning Center’s check-in feature is their child check-in, which focuses on security and reporting.
Planning Center has grown into one of the more popular church management systems. However, this also means that it can be one of the more expensive. This may be the perfect tool for a church with the right budget, but it might be too costly for some smaller churches.
Other features of the Planning Center check-in system include:
Similar to Tithely, Church Trac is billed as an all-in-one church management software, which also includes an attendance check-in feature. Similar to Planning Center, Church Trac’s feature is primarily built around family check-ins and less for other church events.
Just like with any of these systems, security around who picks up a child is of paramount importance. Church Trac helps manage that by tracking who pick up children and using security tags to ensure they’re an authorized family member.
A disadvantage of choosing Church Trac is the limitations of personalization with the forms and the customization with the forms. Most of the check-in feature is pre-built to fit a certain template. If your church doesn’t fit into that template, the system can be slightly more challenging to use.
Other features of the Planning Center check-in system include:
Realm is an online church tool that’s built into the ACS ChMS system. The Realm check-in feature focuses equally on efficiency and safety. They want to present a quick and easy check-in process that removes bottlenecks from the Sunday morning check-in process.
Realm looks to help with this by automating as many of the check-in steps as possible. This eliminates some of the manual processes and makes check-in also available for individuals. This also ties in with their mobile device which allows people to track their attendance virtually.
Realm is a part of the ACS platform that’s used for church management. ACS is one of the largest and oldest ChMS providers. However, this also means that their platform can be seen as outdated and a little clunky to use. It takes time to familiarize yourself with the user interface.
Other features of the Planning Center check-in system include:
These are five of the most popular check-in systems available to churches, but they’re far from the only ones. There are plenty of other helpful church tools that include a check-in feature.
So how do you select the right one for your church? This is a list of factors you should consider when making your selection.
Choosing the right check-in system for your church can be a challenge. However, by considering these factors, you can choose a system that will make attendance tracking easy and provide valuable insights into the growth and engagement of your people.
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Breeze has been incredible. Their customer service, commitment to innovation, and their product are top-notch. I love the features, the ease of use and the mobile applications.
All of our database needs have been more than met, it's easier to use than the last database we had, and the price is amazing - what a value this has been to our church! All of our staff can use this software and they do regularly. We use it to track…literally anything a church could possibly need to track regarding it's attenders.
Breeze has been a great asset to our church and congregation. Especially from an administrative standpoint, it has been the most adaptable and easiest church database I have ever used. The features from blast emails to giving on-line, and texting have been one of our greatest assets. Thank you!
We switched from a major, web-based ChMS to Breeze and our decision is confirmed every day. We are a medium size church and we use Breeze for contributions, member management, event checkin and a few other applications custom to our church. I had trouble getting any staff to use our previous ChMS but almost all staff are using Breeze. The product is very well designed, extremely easy to learn and use and customer service is incredible.
Breeze has opened the communication highway for our congregation and staff, with very little training. Because members can update their own records and search easily for other members - and map their locations, send emails and text right from Breeze, they love it and our data is more real-time accurate. Our ministries are stronger, because they can trust the data in Breeze, which is easily accessed anywhere, anytime.
Breeze is the first ChMS my volunteers have actually embraced. That's because it's so easy to use. The software is very flexible and gives us the opportunity to make decisions based on actual data we've collected and not just hunches or stories we believe to be true.
I cannot say enough about Breeze. Their customer service is so friendly, you feel like you have friends and family helping you get started, they're prompt to reply and will do whatever they can to help you get things sorted out. It's been so easy to learn, our staff is loving it and best of all even our staff who are not computer savvy find it a breeze (pun intended). We are just thrilled by our choice.
From the start of our process looking for an online solution, Breeze has exceeded all our expectations. Fast data import, fast and friendly customer support, and we can’t say enough about how much we like the program itself. Very well designed and user friendly. On a scale of 1-10, Breeze gets a 15 from us!
